A few years ago, when I was President of Dublin City University, I took part in what was a somewhat difficult meeting on a sensitive topic. Those present held, and expressed, a variety of what one might call robust views. A few days later I received, from one of the participants, what was described as a note of the meeting. Except that this wasn’t what I would recognise as a note; it was clearly a full transcript. Not only did it contain, fully verbatim, what everyone had said, it even included, precisely, everyone’s linguistic infelicities and ramblings. It seemed to me that the only way this transcript could have been assembled (not least because the person who sent it to me had not during the meeting visibly written down anything other than very occasional notes) was if the meeting had been secretly recorded. I asked a question, and received a strong response along the lines that no recording had been taken. I didn’t believe that for a moment, but decided not to pursue it, though I also felt that if a recording had been taken it was completely unacceptable.
Of course I am not alone in this experience. Last week Scotland’s Herald newspaper reported an incident in which a meeting addressed by the Cabinet Secretary for Education and Lifelong Learning, Michael Russell MSP, was secretly recorded by one of those taking part. The recording was subsequently distributed to a select group of people who had not been present. The Cabinet Secretary took exception to this, and has asked the person who took the recording to consider his position. I have to say I fully sympathise with the Cabinet Secretary.
Of course today’s technology makes taking such recordings very easy indeed. I am often at meetings in which those present have their mobile phones lying on the table in front of them, and setting these to record is very simple, and more or less impossible for anyone else to detect. I will hazard a guess that the incident above is not the only time I have been recorded without my knowledge.
But is it acceptable? I might say, for the avoidance of doubt, that nobody has ever been recorded by me without being advised and asked first. I would then add that I regard making a secret recording to be ethically totally unacceptable, except possibly at a public and open meeting. But can it be stopped or controlled? Or do we have to accept that the available technology is dictating acceptable practice? And in that context, is it acceptable for students, without first seeking permission, to record lectures or classes? And if the answer is no, does that in any way contradict a desire for openness and transparency?